Your privacy and the confidentiality of your child's health information are important to us.
EFFECTIVE DATE
January 1, 2026
This Notice of Privacy Practices ("Notice") describes how Steadfast Pediatric Therapy, LLC ("we," "us," "our," or "practice") collects, uses, maintains, and discloses health information about you and your child. This Notice applies to all protected health information (PHI) we create, receive, maintain, or transmit in connection with our provision of therapy services.
We are required by the Health Insurance Portability and Accountability Act (HIPAA) to maintain the privacy of your health information and to provide you with this Notice of our privacy practices.
We understand that health information about you and your child is personal. We are committed to protecting your privacy and handling your health information with care and respect. We maintain physical, electronic, and procedural safeguards that comply with federal and state privacy laws to protect your health information from unauthorized access, use, or disclosure.
We use and disclose your health information to provide, plan, and coordinate therapy services. This includes documenting clinical progress, treatment goals, and recommendations. We may share information with other healthcare providers involved in your child's care with your consent.
We may use and disclose your health information to obtain payment for therapy services. This includes billing, collections, and coordination with insurance companies. We may also disclose information to billing representatives or collection agencies as permitted by law.
We may use and disclose your health information for healthcare operations, including:
We may use and disclose your health information without your consent as required or permitted by law, including:
For any use or disclosure of your health information that is not described in this Notice, or that is not otherwise permitted or required by law, we will obtain your written authorization. You may revoke any authorization at any time by notifying us in writing, except to the extent we have already taken action in reliance on that authorization.
You have certain rights regarding your health information. Click on each right below to learn more about how to exercise it.
You have the right to access, review, and receive a copy of your health information. We will provide you with access to your medical records within 30 days of your request. You may request records in paper or electronic format. We may charge a reasonable fee for copying and mailing costs.
If you believe information in your health record is incorrect or incomplete, you may request an amendment. We will review your request and either make the amendment or provide you with a written explanation of why we cannot or will not amend the record. Your request and our response will be included in your health record.
You may request restrictions on how we use and disclose your health information for treatment, payment, or healthcare operations. However, we are not required to agree to your request, except in certain circumstances involving payment from your own funds. If we agree to your request, we will follow the agreed-upon restrictions.
You have the right to request that we communicate with you about your health information by alternative means or at an alternative location. For example, you may request that we contact you at a different telephone number or address. We will accommodate reasonable requests.
You have the right to receive an accounting of disclosures we have made of your health information (with some exceptions). This accounting will include the date, recipient, purpose of disclosure, and description of information disclosed. We will provide the accounting within 30 days of your request and may provide one free accounting per year.
You have the right to receive a paper copy of this Notice even if you agreed to receive it electronically. You may request a paper copy at any time by contacting us at the address or phone number listed below.
If there is an unauthorized access, use, or disclosure of your unencrypted or unredacted health information, we will notify you of the breach as required by law. The notification will include the date of the breach, description of what happened, steps we are taking to investigate, and what you can do to protect yourself.
We are responsible for:
We reserve the right to modify this Notice at any time. Any changes will be effective immediately upon posting. We will post the most current version of this Notice in our office and on our website. Your continued use of our services following the posting of changes constitutes your acceptance of the modified Notice.
If you have questions about this Notice or would like to exercise any of your privacy rights, please contact:
Steadfast Pediatric Therapy, LLC
Mandi Ruiz, M.S., CCC-SLP
Phone
Service Area
Peyton, Colorado and surrounding communities
If you believe we have violated your privacy rights or this Notice, you may file a complaint with us or with the U.S. Department of Health and Human Services Office for Civil Rights. You will not be retaliated against for filing a complaint in good faith.
To file a complaint with the Office for Civil Rights, visit www.hhs.gov/hipaa/filing-a-complaint or call 1-800-HHS-TIPS (1-800-447-8477).
This Notice of Privacy Practices is effective as of January 1, 2026. The most recent version of this Notice is available upon request at any time.